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5 Fresh Ideas For Your Next Charity Event

When it comes to charity events are you doing the same old thing as everyone else?

In this day and age, we find that the charities are hitting up the same people over and over to donate to causes. In our midsized community we need to look for something new and refreshing to keep the donors looking to our client organizations year after year.

Here are 5 fresh ideas for your next charity events:

1. Get rid of the Live auction:

Beyond having to beg for those items that are worthy of high dollar bids, your bidders have the opportunity and funds to purchase these items on their own. So why continue with the painful asking, gathers and bidding for a live auction. Change it up! Try a 50/50 auction instead. One chance for one price, pair this with the one of the other items below and your event will be the hit of the town!

2. Choose a common household product to create a fashion show:

Here in our community, one of the best fundraisers in town is the Bubble Ball. A fashion show where the fashion is made of Bubble Wrap. Local artist and celebrities are asked to create their fashions sticking with the theme of the show. Music is set to the parade of unbelievable, unique and outrageous fashions with the main component being Bubble Wrap. Other items that would lend themselves to fashion shows might be duct tape, rubber bands, and recycled plastic.

3. Create a game show fund raiser:

A client came to us to change their yearly gala to something else. After many hours of brainstorming, we changed their event to a game show gala. With a Family Feud atmosphere and the right family members, we have taken this event and quadrupled the money collected. Not only has this event become a great yearly event that raises 4x the amount it used to, but the attendance has risen as well! Everyone is excited to see the ‘families’ play and the show is short and sweet. No long lectures, no long auctions and it is easy for attendees to give.

4. Scavenger hunt – pay to play:

Connect with local artists for the donating of a painting. Offer tickets for clues of where the artwork is hidden in the city. Create small teams or pairs to scour the city, collecting queues and ultimately finding the artwork! Make sure you have a camera set up to capture the expressions of the winners.

5. Race around the City:

In the spirit of The Amazing Race, have teams pair off and run thru the community going into different businesses for an activity. Make money by charging an entrance fee and by gathering pledges that each team gathers (like the old fashion walk-a-thons). Make sure you reward the teams at the end with a party and winner recognition!

Use these ideas to change up your charity event this season. The donors already know it’s a good cause – but it’s up to you to plan the spectacular party!

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10 Business Practices To Save Time

We get it, you’re busy, your time is important and you have a lot of things to check off your to-do list. Being in the event industry is non-stop, you can’t remember the last time you had a free weekend, and time = money! Luckily we have put together a list of ten business practices to save time.

1) Schedule in advance

Your calendar is your best friend. Write down your deadlines and event dates so you know what your month looks like at a glance. This way if you get a call out of the blue for a quick job, you know if you are available or not.

2) Be organized

Nothing is more distracting than a messy work-space; make sure you tidy up your area every now and then. Have your contact information in a specific area, so when you need to make a call you know exactly where to go.

3) Save your files!

Being organized in your physical space is just as important as being organized in your cyber space. Working in events you are going to have endless documents and images that you need to be able to find instantly. Have detailed files where you save everything, that way when a client wants a copy of their event images, you know where to go! Don’t forget to back up your work; computers crash and you can’t afford to lose everything.

4) Meet your clients virtually

Attending meetings is essential for every business; it’s how you expand, but they also take a lot of time. Consider a meeting on Skype or GoToMeeting. Make sure you are still professional and watch your background space, but you are still getting face-to-face time in the comfort of your own office.

5) Manage social media better

In this day and age, social media presence is essential to your business. Don’t waste your time posting every single post by hand. We prefer HootSuite or Buffer to schedule social media posts in advance! It’s super convenient and allows you to post your content days or weeks in advance.

6) Delegate!

This might be hard for some, especially small business owners, but once you get more exposure, the more work there is. You cannot do everything by yourself so hire someone to help you! Find someone that is passionate about your business and will help you succeed.

7) Know what’s important

There will always be things that fall on the same deadline; you have to learn how to prioritize them. Take charge on what is the most important and (delegate!) those that others can complete.

8) Have an end time

Being an Event Planner, you may have crazy hours. Take advantage of your office days. There is always going to be more stuff to do, learn to end the day at a reasonable time. Enjoy the days where you aren’t running around at an event, take a class or spend time with friends and family.

9) Turn your attention to one thing at a time

This may sound insanely hard to do, but hear me out. Focus your time on one thing; whether that is a client, a task or an employee, they deserve your undivided attention. Event planning is a juggling act, keeping everything balanced is tough. Focus on the task at hand. An email or text can wait for you to finish up.

10) Schedule breaks

Things get hectic and you get stressed, and it may seem like the best idea to power through the day. Take a break when things get tough, clear your mind and come back to the task at hand refreshed. It will amaze you what a walk outside or a tasty treat can do for you!

Whether you just started your business or you have been doing it for thirty years, you know how important time is. There never seems like there are enough hours in the day. Follow these 10 practices to save time in your business so you can succeed!

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Event Technology: Periscope

Don’t have any local news programs interested in covering your next event? No need for them now, because with the newest event technology, Periscope, you have your own personal TV channel. This is a live streaming app that broadcasts your video directly to your viewers. This app is fast and easy, there is no time spent editing, simply stream your events or exclusive interviews to your viewers and, BAM!, done. This is a new way to connect to your audience in an authentic way; check out some of Periscope’s perks!

Social media

Your next question may be “How will people find me on Periscope since it’s so new?” Twitter is the owner of this new technology phenomenon, so once your broadcast is out a link is sent to your timeline! Hype up your event on social media beforehand, this way your followers have something to look forward to. Much like a live broadcast your followers can ask questions or tell you what they think about your topic/event. This is great since they can be part of the conversation and can engage in your event more than ever!

Account

Make sure your Periscope account is unique and searchable; for event planners let your followers know what you plan post, use key words and be sure they understand it is about event tips or showcasing the end result of your amazing event! The best part is how shareable it is, no need for any hassle.

Behind the scenes content

Events can get crazy (we know!) but use that to your advantage; broadcast behind the scenes shots. Sometimes things go wrong and you need to think of a creative way to fix it; showcase that and viewers can awe in amazement by your super powers! Photos are great, but go to the next level by sharing a 360-degree view of your event space, giving viewers more insight into your event with Periscope.

Lights, camera, action!

Before you start streaming there are a few things to think about ahead of time. Be careful about shaky cameras. Your video is live and you want it to look presentable. Also remember to go over your talking points before the camera is rolling. Most importantly: Be YOU! This is about showcasing your event and having your personality shine. Remember to let those you are interviewing know that they have one take. It may be intimidating for some, but you get more authentic results in the end.

Use Periscope to your advantage, give your audience something they didn’t even think they needed! Still want more information? Check out another great blog, The Social Tables Blog, for more insight on this powerful new technology!

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Working from home: 10 tips for success

How you can successfully e-commute

I enjoy working from home. E-commuting out of my home has allowed me the flexibility to do a lot of things not otherwise possible if I were working a 9-5 job.

My favorite things about working from home include: shopping in the early afternoon when there aren’t any crowds, working in comfortable clothes as I sit at my desk, impromptu time spent with friends and family, and not having to face dreadful weather if I don’t have to (I’m talking about you winter vortex!).

All in all, working from home is a luxury but that doesn’t mean it should be taken advantage of. There are still deadlines to meet and my productivity is directly linked to the income I receive.

If you are new to working from home or are just looking for some tips to increase your productivity while working from home follow the steps below:

1) Create an office space

 Photo by Aleksi Tappura

Just because you are working at home doesn’t mean that you should allow your work to spill over into various parts of the house. While it may be convenient to take your work in the kitchen during lunch or the bedroom when you want to relax but still get some things done, you don’t want to lose track of any important papers or documents.

Have a designated office space where you store everything and that other family members know not to touch. Even if your designated space is messy, at least you know where everything is located. So if you do find that some of your work has migrated throughout the house during the day, be sure to return it to this space by the end of the day.

2) Remove distractions

 Photo by Hunter Langston

The ability of distractions to present themselves throughout the day is much more likely while working from home. Having a space that is away from televisions, animals that feel like play time, and laundry duties will help minimize the ability for distractions to arise. You don’t want to get sucked into a movie only to find you have a couple of hours to finish your task or project.

Find a well-lit room with a table/desk and comfortable chair – somewhere that you can get your ideas flowing. If you find yourself easily distracted by social media, there are several online sites that allow you to temporarily block access to social media sites in order for you to be more productive. Examples include http://getcoldturkey.com/ and http://anti-social.cc/

3) Balance your work and life schedules

Final Celebrations: A New Trend for Event Planning

Event planning is finding a whole new industry where planners can make a difference. In fact, this might possibly be the greatest impact an event planner can make in their clients’ lives.

People are increasingly turning to event planners to celebrate the end of this life with their families before they move on to the next adventure. Instead of the standard in-the-box funeral, planning an all-out party might be more to your client’s liking. A “final celebration” is an opportunity to control ONE LAST thing in this lifetime. Some people find this a much more appealing way to ‘go out’ than the standard funeral.

If the family doesn’t get the opportunity to celebrate with the deceased, a party instead of a funeral can still be an option similar to that of an Irish Wake that was common practice until the 1970s. Irish Wakes celebrate the life of the deceased and ensure a proper “departing”. Many funeral homes in the U.S. are offering different types of services to make the funeral less depressing and more uplifting.

Here are some ideas for you if you’re interested in this sort of planning:

A Living Funeral

A living funeral is a great way for those with terminal illness to enjoy the nice things relatives and friends will say about them. Just like any party, you can theme this party with something that strikes the honorary guest. Below are the positive attributes of throwing a living funeral party:

*A living funeral allows family and guests to say everything they want to say BEFORE their friend or loved one passes

*This celebration helps family and friends come to reality

*Guests can leave notes behind to help comfort the VIP through the last stages of life

*The honorary guest can bring mementos to share and relive favorite memories with their loved ones

*A living funeral does not replace the traditional funeral, rather acts as a time to get together and celebrate a person’s life while they too can enjoy it with everyone

*The party can be designed to the specifications of the honoree

A Celebration of Life

Sometimes there isn’t the opportunity to celebrate life with the soon-to-be deceased, but that doesn’t mean it’s too late to throw a party. This is a good way for family members to celebrate the essence of the deceased and what was important to them. Even though that person may not be around to hear all the nice things said about them, the family is there and will appreciate the kind words.

*Use items from that person’s life to decorate, share, and celebrate

*This celebration can take place after the funeral instead of a potluck

*You may decide to have the celebration located where the family decides to spread the ashes

*This celebration can take place away from home

Lives Lost Too Early

When helping families that have lost young ones or lives lost way too early, you will need to be especially graceful in your approach. Consider incorporating the following suggestions:

*Release doves in memory of the life lost too soon

*Ask friends and family members to bring stuffed toys to donate to a charity

*Celebrate with the fellow children in mind. What is appropriate? What is comfortable? *Consider having a grief counselor on hand to handle the different levels of understanding with the children

Handling these very important times in families’ lives will take a special type of event planner. One that has the traits for understanding, patience, and a strong ability to listen. You will need to be able to contain your own feelings and listen closely to the wishes of the families and the terminally ill.

You will play counselor, confidant, friend, and adopted family during the planning process. Make sure to leave your personal issues at the door; this is definitely a time for the client you are working for. Smile and have kind words. Laughter is a good thing, even in a sad situation.

Who would want to be a life celebration planner? Someone who…

  • Can work well with vulnerable and emotional people

  • Enjoys helping families who are going through a hard time

  • Enjoys being there for someone in a time of need

  • Wants to help someone out when they can’t get things done on their own

What type of personality is required for this event planner role?

  • Really strong people skills

  • Someone with good business and organizational skills

  • Diligent work ethic

Why would someone choose to do this for a living?

  • They had planned one of their own family member’s funerals and felt capable to handle the details in a time of sorrow and in helping relieve stress for others

  • They felt strong and passionate in making their loved one’s funeral represent their life and

    what to do that for others

  • They have a strong feeling about how someone who dies should be remembered and

    well­known and can help those grieving celebrate the loved ones in a way that has lasting

    memory.

Event Planning roles or specializations can range widely. If you feel you have the traits to fulfill a final celebrations planner, you would be greatly helping families make a transition in their lives that many find difficult to grapple. With the surge in baby boomers approaching and society’s want for greater control in their lives, final celebrations event planning is likely to stick around for a while.

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Riding Naked: Part II

Here it is… my feelings over the last three days that lead up to the launch of Event Heroes! Boy what a rollercoaster ride it has been.

See the first four days of the Emotional Roller Coaster Ride

Day 3

A mixture of nausea and butterflies, my stomach won’t settle today. You know that feeling when you’re about to do something really exciting and your stomach seems to be doing flips while your mind loops in doubts and fears all at the same time?  That’s how I’m feeling right about now. Hope I can sleep tonight with only 3 days left until we expose ourselves to the world.

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Day 2

Ok, one day to go! – I’m fired up and calling everyone on our list to let them know we will be launching. We are watching Facebook posts and LinkedIn notifications and all the other social media outlets. Lots of work today to get things ready for tomorrow…. nerves are running high and butterflies abound.

Wow, what a day, we have really been running fast to get everything ready for the big day. One more check of Social media, links on the website and talking to friends and family to keep up the excitement. We are finally ready to go!

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Launch Day

2:30 AM – can’t sleep! All the doubt is coming back and I feel sick! – Hard to believe it’s finally here….now if I can just get a few more hours of sleep, that would be great. I just need to get just a few more winks!

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5:30 AM –My team will be online and watching the launch countdown clock and we can’t wait to see what happens.

Riding Naked on the Entrepreneur Roller Coaster

Three years ago, I had an idea. I stewed about it and during that first year, I was riddled with excitement and doubt. I asked myself was it even a good idea? Are people really looking for what I want to offer? Who am I to be trusted as the “go to” expert in this industry?

Now, if this was my first business venture, these thoughts and feelings I had would make sense. Anything new is scary as you enter the zone of the unknown. But I’d already established an event planning business that had grown to a 7-figure business over thirty years’ time. I wasn’t a newbie by any means, and yet a flood of doubt and fear washed over me when I decided to let my entrepreneur side out once again.

“Anything new is scary as you enter the zone of the unknown”

Here’s what no one tells you about being a successful creative entrepreneur: No matter how much success you’ve had, no matter how your efforts impact the industry, you never outgrow doubt or fear. You can be Donald Trump or Richard Branson and still have these same fears and doubts (but maybe not as visible to the naked eye).  These feelings are all just part of the roller coaster ride of someone determined to design their own path in business and in life.

Follow along as I share my journey of what it feels during the week leading up to launching my new business, Event Heroes.

Day 7

Seven days away from our Event Heroes website launch and I am a nervous wreck! We have worked 3 years on this project and it is now finally time for us to release it to the world. Ugh – talk about exposing yourself!

The one thing I know for sure is that creating a business and bringing it to the world is like birthing a baby!

We’ve grown it, coddled it, thought about it, and changed it based on others suggestions or books from “experts.” So today, I’m on the top of the roller coaster, waiting to crest and then free fall down into the unknown, full of hopes and aspirations, fears and concerns, but all the while, really excited about the ride.

I’m preparing for the big day by spending time resting and thinking positive thoughts. At least that’s what I’m trying to do…but then the doubts flood my mind.  I’m obsessing about all the ways we could improve the product or figure out how to make sure the clients understand how to use the product, even though our team has been over this a thousand times!

We’ve tested our offerings with a small group to make sure our clients’ needs are met.  And yet, I still question everything! I keep reminding myself this is all a normal part of the entrepreneur roller coaster ride.

Day 6

Is Event Heroes what my clients really need or want?  Did we do a good job of explaining the product? Does the website make sense? Will it be successful? Did I just spend the last three years consumed with an idea only to find it never goes anywhere? Will this venture completely bankrupt me? Oh my gosh, now I’ve talked myself into a headache.

Still so many things to do and I am overwhelmed trying to keep up with two businesses.  Sometimes a glass of wine sounds great but then I remember that I need to be as sober and as productive as possible for the next few days. Definitely spiraling down on the roller coaster!

Day 5

Do I really have to get out of bed this morning? I was awake all night and thought about our upcoming launch.  I stared at the ceiling and watched the shadows play on the wall and listened to the wind howl. I’ve played this thing out over and over 100 times and broke into a cold sweat a time or two. Okay, so maybe those were hot flashes, but either way, the launch is coming.